Privacy Policy

The following information relating to this website applies from the 1st May, 2019

Our Privacy Promise to you:

- We promise to be fair and transparent
- We treat the security of our website users’ data seriously
- We believe in integrity and respect your privacy

What does this mean for you?

Our privacy notice provides you with information about how we, CAW Ventures Ltd and our clients/partners use your personal data, which we are required by law to give you. Each section sets out different information as applicable.

1. Who is CAW Ventures Ltd?

CAW Ventures Ltd via their supplier Motorsport Media Services Ltd is the data controller of your personal data in relation to the website As a data controller Motorsport Media Services Ltd is registered on the Information Commissioner’s Office (ICO) website.

2. What types of personal data do we collect and how do we collect it?

Types of personal data we collect

The types of personal data that we collect are outlined below:

  • Personal Data- Personal data is information that can be used to identify you as an individual such as name, address and contact information.
  • Special Categories of personal data:

    Some categories of personal data are more sensitive, these are known as special categories of personal data for example:

    - Racial, Ethnic origin
    - Biometric data
    - Ethnic origin
    - Religious beliefs
    - Data concerning heath, sexual orientation

    If you ever disclose this type of personal data to us we will only need to keep this on record if it is necessary for the services we are providing. Where we do need to keep this data we will always request your explicit consent. We will only store this data for as long as it is relevant and will check in with you periodically. You have the right to withdraw your consent at which point we will delete the special category data from our records.

    If you disclose special category personal data to us without us having the opportunity to obtain explicit consent, for example if you send a letter to us detailing your medical situation, you will have given your consent for us to process that data.

    Where we consider it necessary to record the special category personal data you give to us, we will securely record this information and tell you in writing how we will use it and how you can withdraw your consent.

    How do we collect your personal data?

    We collect your information in the following ways:

    - We keep records of correspondence between us, including letters, email, and SMS.
    - We may record phone calls between you and our staff for training and monitoring purposes and to improve and enhance the service we offer you.
    - When you use this website, we collect information concerning your usage of the website, behavioural patterns, which pages you viewed, traffic data and the originating domain name of your internet service provider.

    3. How do we use your personal data?

    We use your personal data:

    - To manage our operations and improve our services to you and our clients
    - To manage security, risk and crime prevention
    - To meet our regulatory requirements
    - To undertake statistical analysis for business improvement

    In order to process your personal data we need to have a justified legal basis, this means that processing your personal data must be necessary for one or more of the following:

    - To comply with a legal obligation
    - Where we have a legitimate interest
    - To perform a contract that you are party to
    - When you give us your consent
    - To protect your vital interests

    4. How long do we keep your personal data?

    Your personal data will be kept for as long as is necessary in order to respond to any complaints or queries, comply with legal and regulatory obligations to keep certain records.

    5. Who do we share your personal data with (transfers and security)?

    Other than internally, we share your data with no one else. 

    Whenever we engage with any third party we ensure that the third party has a similar level of safeguards and controls in place in order to prevent the possible sharing of your personal data with them.

    6. Transferring your personal data outside of the EEA

    We may transfer your personal data to organisations that operate outside of the European Economic Area enabling us to remotely store back-up data on remote servers not located with the EEA. Where we do transfer your personal data outside of the EEA we will ensure that your data is protected and any IT suppliers are part of the privacy shield, and/or that the appropriate contractual requirements are in place.

    7. Sharing information to prevent crime or harm

    We have systems that protect our customers and ourselves against fraud and other crime, including money laundering. Customer information can be used to prevent crime and trace those responsible.

    The agencies we may share your personal data with are:

    - The Police
    - The National Crime Agency
    - Her Majesty’s Revenue and Customs

    If we have reason to believe that you are in immediate danger, we will pass your personal data, including any details we have about your physical or mental health, to the Police and other emergency services in order to protect your vital interests.

    8. How can you manage your data?

    Object to processing

    You have the right to object to us processing your data if the processing itself is an unwarranted interference with your interests or rights. You can find out more about how and why we process your personal data in section 3 ‘How we use your personal data?’ If you still believe that you have a valid and justifiable reason to exercise this right you can contact us on the details below.

    Restrict Processing

    If you believe we are processing your personal data unlawfully or you believe that we no longer need your personal data you have the right to request that we restrict the processing of your personal data.

    Right to be forgotten

    Under data protection legislation you have the right to request that we delete your personal data if you believe we no longer have a lawful basis to process it. If you feel that we should not be processing your personal data you can submit a request on the below details.

    Right to rectification

    Upon obtaining personal data we conduct checks to validate that it is accurate as we are reliant on you and other third parties to provide us with correct information. If you believe that any of the personal data we hold for you is incorrect, it is important that you make us aware as soon as possible.

    Your right to portability

    You also have the right to request that we transfer personal data that you have provided to us either to yourself or another data controller. You can exercise the right to data portability by contacting us on the details below:

    Writing: CAW Ventures Ltd, Nethergers, Church Lane, Robertsbridge, TN32 5PH

    Email: (please use “Right to Portability” as the subject of your email)

    Accessing your data

    You have the right to see the personal data relating to you that we hold. As a data controller we will also ensure that we provide any additional personal data that any of our data processors may hold about you.

    We take the protection of your personal data seriously, because of this we reserve the right to request proof of identity before supplying any information.

    Once we have validated your identify we will aim where possible to respond to your request within a calendar month. We typically will send your personal data by Royal Mail Recorded Delivery, if however you wish to receive it in a different format, then please let us know.

    In order to make this request please contact us on the details below:

    Writing: CAW Ventures Ltd, Nethergers, Church Lane, Robertsbridge, TN32 5PH

    Email: (please use “Subject Access Request” as the subject of your email)

    Telephone: 020 3070 3090

    9. Cookies

    Our website does operate cookies. A cookie is a small file that is placed on your computer`s hard disk which may be placed for several reasons, for example Google analytics, such as analysing the traffic to the website and to speed up access to the website.

    We will always ask you on the homepage whether you want us to place a cookie on your computer. The vast majority of web browsers accept cookies, however you can manually change your browser settings so that cookies are not accepted. If you do this, you may lose some of the functionality of this website. For more information about cookies and how to disable them please go to: 

    We can confirm that any cookies placed by us shall not store or collect any personally identifiable information.

    10. How to complain

    If you would like to make a complaint or have a query about how we use your personal data, you can contact us on the details below:

    Writing: CAW Ventures Ltd, Nethergers, Church Lane, Robertsbridge, TN32 5PH


    If you are unhappy about how we have handled your complaint you have the right to complain to the Information Commissioner’s Office.